Monthly Bookkeeping Checklist Every Business Owner Should Use

Consistent monthly bookkeeping is the secret weapon of successful businesses. Whether you're running a coffee shop, managing an online store, or overseeing a growing construction company, staying on top of your numbers helps you make confident, informed decisions.

Here’s a monthly bookkeeping checklist every business owner should follow to stay organized, compliant, and financially healthy:

✅ 1. Record All Transactions

Enter all income and expenses into your accounting software (like QuickBooks Online). Ensure every deposit, payment, and transfer is accounted for.

✅ 2. Reconcile Bank & Credit Card Accounts

Compare your bank and credit card statements with your books to catch errors, duplicate entries, or missing transactions.

✅ 3. Review Accounts Receivable

Check which customers owe you money. Follow up on past-due invoices to keep your cash flow steady.

✅ 4. Update Accounts Payable

Ensure you’re paying vendors and bills on time—but not too early. Managing payables helps preserve working capital.

✅ 5. Categorize All Expenses

Accurate categorization makes tax time easier and helps you understand your spending habits. Don’t let “uncategorized expense” become a habit.

✅ 6. Review Financial Statements

At minimum, look at your Profit & Loss Statement and Balance Sheet. Spot trends, high expenses, or revenue spikes and plan accordingly.

✅ 7. Track and Review Cash Flow

Know how much cash you have available. Cash flow is what keeps the business running—even when profits are strong.

✅ 8. Back Up Your Financial Data

Cloud-based software often does this automatically, but make sure you’re also backing up important documents and reports securely.

💡 Bonus Tip from Doumouras + Company:

Hiring a bookkeeper or accountant isn’t just about staying compliant—it’s about getting strategic. We don’t just “do the books.” We help you understand them.

Need help keeping your business books in order?
At Doumouras + Company, we offer stress-free bookkeeping and financial clarity for businesses across Wisconsin and beyond.

📧 cora@doumourascompany.com | 🌐 DoumourasCompany.com